Landlords - Description of Services

This should be read in conjunction with the Landlords guide to services and fees.

 

Set-up Fees: Includes marketing and advertising the property, erecting a board, carrying out accompanied viewings, finding suitable tenants, completing refencing (ID checks, Right-to-Rent checks, Credit check, obtaining references from current/previous landlords and employers, assessing income and employment status, as well as contract negotiation, amending and agreeing terms included in the legal contract.
Additional Tenants Referencing, Permitted Occupiers and Guarantors Fees: Covering all referencing Credit check, obtaining references from current/previous landlords and employers, assessing income, employment status, as well as contract negotiation, amending and agreeing terms included in the legal contract. Preparing a Deed of Guarantor (as part of the Tenancy Agreement if required).
Tenancy Deposit Registration: (where collected) (Register landlord and tenant details and protect the security deposit with a government-authorised Scheme, provide the tenant(s) with the Deposit Certificate and Prescribed Information within 30 days of the tenancy start date.
Tenancy Renewals: Contract negotiation, amending and updating terms, arranging a further tenancy agreement, drafting and execution of legal documents.
Notice of Possession: Drafting and executing of Section 21 and section 8 Notices. Fee Per notice.
Submission of Non-Residential Landlords receipts to HMRC Quarterly: To Remit and balance the financial return to HMRC on both quarterly and annual basis.
Deposit Dispute: Submitting Statutory declaration, preparation of all evidence, submitting the case to the deposit protection scheme dealing with all correspondence. This only applies where the agent has protected the deposit.
Periodic Property Inspections: Inspecting properties periodically at least once a year or when necessary in line with the landlord’s insurance terms.
Inventory: Attend property prior to check-in, test all smoke and carbon monoxide detectors, records all utility meter readings, take a thorough Photograph Inventory, record and store data securely
Inventory Check-in service: Attend the property to welcome the tenants, complete the signing of the tenancy agreement and all legal documents, confirm the inventory and schedule of condition, including utility meter readings, highlight the locations of the isolation points, stop cocks etc. Explain the operation of any appliances, take receipt of the Deposit funds and first month rent and hand over property keys. Contact the local authority and supply them with tenant’s details and start date for council tax change of liability.
Check out Service: Attend the property and check for any damage against the original inventory, negotiate with the landlord and tenant(s) any disbursement of the security deposit, record and agree utility meter readings, complete hand over from Tenant(s). Unprotect and return any undisputed security deposit. Contact the local authority and supply them with tenant’s details and start date for council tax change of liability
Inventory Preparation Tenant Find only: (Photographic Inventory, recording utility meter readings, Landlord completes own check in). This is recommended if you intend to self-manage the property.
Empty Property Visits: Should the landlord request property visits in addition to periodic inspections and viewings – for example to satisfy any terms included in the landlord’s insurance.
Repairs/Maintenance: Arranging access and assessing costs with any contractors, issuing works orders, ensuring completion of works, retaining any warranty or guarantee and processing payment.
Additional Contractor Quotes: If more than 2 quotes are required by the landlord for works, a fee is charged per additional quote.
Utilities and Council tax: Dealing with local Authorities and utility companies supplying liability dates, meter readings and paying bills when instructed.
Withdraw fee: (If the landlord terminates the contract after marketing has commenced and before a tenancy has started) the fee applies to cover the reimbursement of any holding deposit paid by tenants/guarantors, marketing costs including the to let board accompanied viewings and any work completed on behalf of the Landlord.
Withdraw fee: (If the landlord terminates the contract after the tenancy has started and the tenant remain in the property) the fee applies to cover the reimbursement of any holding deposit paid by tenants/guarantors, marketing costs including the to let board accompanied viewings and any work completed on behalf of the Landlord associated with the fully managed service.